FLAAPM 2024 Spring Meeting - Vendor Registration

  • 04/18/2024
  • 6:00 PM
  • 04/20/2024
  • 12:00 PM
  • Orlando, FL

Registration

(depends on selected options)

Base fee:
  • Registration Fee Includes Registration ($1000) + Audio/Visual Sponsorship ($500)

    Includes 1 table, 2 reps, internet access, and power access.
  • Registration Fee Includes Registration ($1000) + Friday AM Break Sponsorship ($1000)

    Includes 1 table, 2 reps, internet access, and power access.
  • Registration Fee Includes Registration ($1000) + Friday Breakfast Sponsorship ($500)

    Includes 1 table, 2 reps, internet access, and power access.
  • Registration Fee Includes Registration ($1000) + Friday Lunch Sponsorship ($1000)

    Includes 1 table, 2 reps, internet access, and power access.

    Also includes 5 minute educational presentation.
  • Registration Fee Includes Registration ($1000) + Friday Night In Sponsorship ($500)

    Includes 1 table, 2 reps, internet access, and power access.
  • Registration Fee Includes Registration ($1000) + Friday PM Break Sponsorship ($1000)

    Includes 1 table, 2 reps, internet access, and power access.
  • Includes 1 table, 2 reps, internet access, and power access.
  • Includes Registration ($1000) + Saturday AM Break Sponsorship ($1000)
  • Includes Registration Fee ($1000) + Saturday Breakfast Sponsorship ($1000)
  • Registration Fee Includes Registration ($1000) + Thursday Social Sponsorship ($500)
  • Registration Fee Includes Registration ($1000) + Thursday Social Sponsorship ($500)

Registration is closed

Meeting Dates:

  • 4/18/2024-4/20/2024

Hotel Information:

  • Wyndham Lake Buena Vista
  • 1850 Hotel Plaza Blvd
  • Lake Buena Vista, FL 32830

Room Rate:

  • $169.00/night (Garden Rooms) or $199.00/night (Main Tower)
    • Garden rooms are reached through an open air walkway while the main tower rooms are reached by walking indoors
  • $28.00/night resort fee
  • Parking fees will apply
    • $22.00/night if staying at the hotel
    • $15.00/day if not staying at the hotel (if parking for the day, you will need to park at the front entrance, go to the front desk to get a parking pass, and then go park in the parking lot)

Reservations:

  • Reservations can be made over the phone or online using the links below. Make sure to mention "American Association of Physicists in Medicine" if booking over the phone to receive the room rate.
  • Reservations must be made by 3/18/2024 to ensure that you receive the group rate

Registration

    • Registration includes a skirted table with 2 chairs in the vendor area. Internet and power access will be available.
    • Registered vendors will also receive the attendee list 1 week prior to the meeting.
    • Vendors who provide a promotional PowerPoint slide will have their slide displayed to the attendees in between presentations on a rotating basis.
    • Slides will be displayed for 20 seconds before transitioning to the next slide
    • Please send your promotional PowerPoint slide to herchko.steven@mayo.edu by 4/15/2024
    • Additional sponsorship opportunities are available. Please see the "sponsorship" section below for more details.

Setup/Teardown

  • Setup time: 3:30 pm on 4/18/2024
  • Teardown time: 12:00 pm on 4/20/2024
  • Table selection is on a first come, first served basis

Meeting Agenda

CE Credits

  • Coming soon...

Social events

    • Thursday evening welcome reception and student poster session
    • Food and beverage provided
    • Friday evening "Casino Night In"
    • Food and beverage provided

      Sponsorship:

        • The sponsorship opportunities below are available during registration. Please note that certain sponsorships include a 5 minute presentation and pricing includes both the registration and sponsorship. Sponsorships are available on a first-come, first-served basis.
        • Friday Breakfast Sponsor - $1500
        • Friday AM Break Sponsor - $2000 (Includes 5 minute presentation)
        • Friday Lunch Sponsor - $1500
        • Friday PM Break Sponsor - $2000 (Includes 5 minute presentation)
        • Saturday Breakfast Sponsor - $1500
        • Saturday AM Break Sponsor - $2000 (Includes 5 minute presentation)
        • A/V Sponsor - $1500
        • Thursday Reception Sponsor - $1500
        • Friday Night Out Sponsor - $1500
        • Student Award Sponsor - $1500

      Shipping/Handling:

      • Shipping costs are the responsibility of the vendor.
      • Fed-Ex & UPS are the preferred inbound shippers. USPS packages are delivered off-site and may be delayed.
      • Please address all shipments to:
        • Wyndham Lake Buena Vista Resort
        • 1850 Hotel Plaza Boulevard
        • PO Box 22202
        • Lake Buena Vista, FL 32830-8406
        • Attn: "Guest Name"
        •           "Name of Group"
        •           "Arrival Date"

         

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